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POSITION (Title):	Full Time Administrative Assistant - Operations
DEPARTMENT/SERVICE AREA:	Administration
SITE:	Rainy River Health Centre
REPORTS TO (Title):	Administrator - Emo & Rainy River Health Centres

The Administration department has an opening for a Full-Time Administrative Assistant- Operations. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS NECESSARY:

• Grade 12 diploma, or equivalent knowledge, skills, abilities and experience acceptable to the Employer;
• Minimum of two (2) years clerical experience with demonstrated competency in office practices and procedures;
• Demonstrated proficiency in using MS Office applications, including MS Word, Excel and Powerpoint, internet and email with the willingness to learn new software as required;
• Demonstrated strong written and verbal communication skills;
• Demonstrated problem solving, organizational and time management skills with the ability to multitask and prioritize workload;
• Strong interpersonal skills with ability to function effectively independently, within a team, with front line personnel, residents and families.
• Demonstrated understanding and ability to maintain confidentiality
• Familiar with all Acts & Regulations that govern the activities of a Long-Term Care Home (ie. MOHLTC, OESA, OLRA)
• Resume required for all internal staff applying outside the classification.
• Demonstrated strong written and verbal communication skills;
• Demonstrated strong interpersonal skill with the ability to function effectively independently, within a team, with front line, personnel, and management;
• Demonstrated ability to function effectively in a fast-paced healthcare environment with excellent organizational and time management skills with the ability to multitask and prioritize workload;
• Dependable with a verifiable acceptable attendance record;
• Proven ability to perform the essential duties of the position on a regular basis.

BASIC RESPONSIBILITIES:

Reporting directly to the Administrator, the Administrative Assistant provides administrative support to the Administrator and Director of Care and acts as an organizational support.

SPECIFIC DUTIES:

1   .Administrative

1. Performs the day-to-day administrative activities/responsibilities as required by the management staff.
2. Deals tactfully and courteously with residents, patients, families, visitors, and staff.
3. Assembles required documentation for meetings, events, projects etc. Records minutes of meetings as noted above.
4. Maintains policy and procedure manuals and education / training materials.
5. Performs typing, filing, and photocopying duties as assigned
6. Sorts and distributes facility and resident mail
7. Manages Resident Care Partners to ensure meaningful interactions

Finance

• Disburses residents’ trust comfort funds on a daily basis and computerized recording of the same.

• Handles Resident Council petty cash, and petty cash for Activation and Administration and conducts reconciliations as necessary.

• Handles month end Handivan cash and prepares monthly statements.

• Invoice coding and submitting to Accounts Payable.

• Enters Residents in Point Click Care system and ensures health card address is changed. Completes Health Card Renewals.

General

• Perform other duties or responsibilities as delegated or assigned.
• Carry out all work assignments safely and be knowledgeable of and in compliance with relevant regulations, policies, and procedures.

Hours of Work:

• This Full Time position (37.5 hours/week) required to work Monday to Friday (08:00-16:00)

Position Available:

• The Full Time Position will Commence : ASAP

CONDITIONS OF EMPLOYMENT:

1. Human Resource Policies
2. Corporation Policies
3. Department Policies