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Riverside Health Care’s greatest strength is our skilled team of employees with the common goal of delivering exceptional quality health care services across the Rainy River District. We support a safe and healthy work environment where each person is valued, respected and where personal and professional growth is encouraged. We are always seeking dedicated individuals who share our values of integrity, being accountable, caring, and progressive.

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Part Time - Clerk I - Registration

Site:

La Verendrye General Hospital

Department:

Registration

Status:

Part-time

Salary Scale:

$25.45/hr to $26.22/hr

Closing Date:

2025-02-14 16:00

JOB DESCRIPTION

POSITION (Title):

Part-Time Clerk I - Registration

DEPARTMENT/SERVICE AREA:

Registration

SITE:

La Verendrye General Hospital

REPORTS TO (Title):

Supervisor Health Records, Registration & Privacy Officer

The Registration department has an opening for a Part-Time Clerk I- Registration. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS NECESSARY:

 

  • Minimum Grade 12, or equivalent education
  • Medical Terminology
  • Proficient in the use of computer software, including Word and Excel
  • Understands and maintains confidentiality
  • Effective communication skills, both verbal and written
  • Excellent organizational skills
  • Effective interpersonal skills
  • Ability to act or respond in a crisis situation
  • Ability to multi-task; versatile in changing priorities
  • Ability to work independently as well as in a team
  • Dependable, with an excellent attendance record
  • Telephone etiquette
  • Demonstrates initiative
  • Willing to work shift work
  • Physically capable of performing the essential duties and able to work all shifts

 

BASIC RESPONSIBILITIES:

 

  1. Patient registration.
  2. Operate communications systems
  3. Provide reception/information services to patients and visitors
  4. Collection, preparation, audit and distribution of statistical data for the corporation.
  5. Perform basic finance functions.
  6. General office duties.

 

SPECIFIC DUTIES:

Patient Registration

  • Perform all inpatient, day surgery, emergency and clinical patient registrations,
  • Prepare and distribute daily, weekly and monthly reports generated via Meditech for various departments.
  • Assign Health Card Numbers to Newborns.
  • OHIP validation follow-up

Communications

  • Maintain switchboard operation answering all incoming calls and directing them accordingly.
  • Assisting Medical and Nursing staff in contacting tertiary facilities and specialists.
  • Maintain in beeper system and page for all on-call Medical, Nursing Diagnostic Services and Maintenance staff.
  • Responsible for paging of all Codes.
  • Provide information and direction to patients and visitors to the facility.
  • Monitor security cameras, alarm systems and nurse-call system.
  • Assist Nursing with Ambulance Patch Phone.
  • Monitor PHRS (Provincial Hospital Resource system) and communicate pending transfers with the Bed Management Coordinator or their designate

Statistics

  • Verify census with Nursing Units prior to midnight make appropriate changes and submit Finance Clerk.
  • Data Quality Audits on statistical reports to ensure accuracy.
  • Update Critical website
  • Maintain ER Activity Report

Finance

  • Maintain balance Petty Cash
  • Maintain client accounts receivable files
  • Prepare and issue receipts
  • Prepare WSIB billing cards
  • Complete Insurance Forms for Patient Billing
  • Note patient charges on account forms
  • Prepare adjustments on patient accounts for submission to finance
  • Code Responsibility for payment on Outpatient billing copy

General Office Duties

  • Receive and follow work schedule/instruction from the Manager, Patient Information Services and as outlined in established policies and procedures.
  • Maintain patient telephone and television services.
  • Prepare patient charts for Nursing Units.
  • Miscellaneous filing,
  • Promote goals and objectives of the corporation
  • Adhere to the Occupational Health and Safety programs, standards and practices.
  • Adhere to policies and procedures of the department and the corporation.
  • Adhere strictly to principles of confidentiality.
  • Promote continuous quality improvement principles and participate in congoing activities
  • Basic maintenance of office equipment and report all unsafe/hazardous conditions, defective equipment, etc. to the Manager, Patient Information Services immediately and/or designate.
  • Attend and participate in in-service educational classes, on-the-job training program/workshops, seminars, etc as requested and /or approved.
  • Other related duties as may become necessary, or as directed by the Supervisor of Health Records and Registration

RESPONSIBLE TO:

These Part-Time positions is responsible to the Supervisor, Registration.

  • Salary as per Union Schedule

CURRENT ASSIGNMENT:

  • This position may be required to work days, evenings, nights, and weekends

CONDITIONS OF EMPLOYMENT

Must comply with:

  1. Human Resource Policies
  2. Corporation Policies
  3. Department Policies
  4. Health and Safety Policies & Procedures
  5. Union Contract

 
 
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