Join Our Team

The Administration department has an opening for a Full-Time Corporate Administrative Assistant. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS NECESSARY:

• Post-secondary education in a related field or equivalent related educational qualifications deemed acceptable by the Employer;
• Three (3) years of relevant experience working in an office setting;
• Dependable, competent and continued ability to carry out responsibilities;
• Demonstrated ability to develop and maintain effective working relationships with others;· Demonstrated strong written and verbal communication, presentation and interpersonal skills
• Demonstrated ability to work under pressure and function effectively in a fast-paced healthcare environment with changing priorities and deadlines;
• Demonstrated advanced computer skills in MS Office applications, including MS Word, and Excel, policy databases, and internet and email with the willingness to learn new software as required;
• Effective communication, problem solving, team building, conflict resolution, and decision making skills;
• Ability to manage change, build effective relationships and work productively in a team environment;
• Ability to function independently, have flexibility, personal integrity, organizational and time management skills;
• Dependable with a verifiable acceptable attendance record;

BASIC RESPONSIBILITIES:

The Administrative Assistant is responsible for providing general administrative support within the Administration department. This position will perform general office tasks, provide support to meetings and offer coverage for the Executive Assistant to the President/CEO and Executive Assistant to the Senior Team.

This role will also manage the organization of policies, procedures and forms across the organization using a policy database.

SPECIFIC DUTIES:

• Perform general office duties such as ordering supplies, entering time keeping, and organizing files;
• Prepare memos, reports, letters and other documents using word processing, spreadsheets, databases or presentation software;
• Schedule and attend meetings, providing administrative support by recording meeting minutes, preparing agendas;
• File and retrieve corporate documents, records and reports;
• Open, sort and distribute incoming correspondence, including faxes, email and letter mail;
• Organize, maintain and facilitate online database for corporate policies, procedures and forms;
• Provide backup coverage for essential tasks assigned to the Executive Assistant to President/CEO and the Executive Assistant to Senior Team.
• Other duties as assigned.

HOURS OF WORK:

• This is a full-time position (37.5 hours/week) required to work Monday-Friday (08:00-16:00)

POSITION AVAILABLE: 

• This Full-Time position will commence: As soon as possible.

CONDITIONS OF EMPLOYMENT:

1. Human Resource Policies
2. Satisfactory Criminal Reference and Judicial Matters Check
3. Corporation Policies
4. Departmental Policies