The Finance Department has an opening for a Full-Time Finance Clerk- Accounts Payable. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS/EXPERIENCE:

• Grade 12 Secondary School Diploma or equivalent; formal financial education is an asset.
• Minimum 1 year of relevant experience in a finance position.
• Must be willing to perform a variety of repetitive tasks.
• Ability & willingness to learn & use financial & reporting software tools; previous experience an asset.
• Must have the ability to read, clearly speak and legibly write the English language.
• Must be physically capable of performing the essential duties of the position. 
• Carry out all work assignments safely and be knowledgeable of and in compliance with relevant regulations, policies and procedures (ie. Occupational Health and Safety Act).
• Work independently with a high degree of accuracy.
• Be dependable, versatile, highly motivated, competent, cooperative.
• Show initiative and be a creative thinker.
• Be innovative, illustrate superior communication skills, maintain strong interpersonal relationships.
• Possess effective organizational and time management skills.
• Possess a high degree of confidentiality, honesty, integrity and trustworthiness.

BASIC RESPONSIBILITIES:

• Processes the day-to-day Accounts Payable tasks and duties according to Generally Acceptable Accounting Principles, internal controls and other pre-established guidelines, controls, policies and procedures, ensuring timelines are adhered to.

SPECFIC DUTIES:

Accounts Payable

•  Perform general accounts payable functions (this list is not all inclusive).
• Input authorized and coded invoices for La Verendrye Hospital, Emo & Rainy River Health Centres, Rainycrest Long Term Care, Non-Profit Housing, Foundation, etc…
• Learn and be able to interpret Ontario Health Reporting Standards (OHRS) expense guidelines.
• Be familiar with HST rules in a hospital, community and long-term care business environment.
• Assist Finance and Management in troubleshooting Accounts Payable issues.
• Reconcile Vendor Accounts.
• Participate in Cash Counts
• Participate in Bank Reconciliations by clearing cheques and other bank reconciliation Accounts Payable tasks.
• Collect relevant statistical information.
• Collect mail and distribute invoices to the appropriate department.
• Work effectively with Materials Management department to ensure accurate processing of payments and timely P.O./Invoice matching.
• Date stamp and highlight all purchase orders.
• Audit and review all invoices to ensure that Managers properly code & authorize.
• Regularly follow up on overdue invoices.
• Reconcile accounts payable monthly.
• Ensure all documents are filed according to departmental requirements.
• Perform cheque run each Thursday (exceptions may be required from time to time) and ad hoc cheque runs when required.
• Make daily deposits to bank.
• Perform other duties as may from time to time be assigned.

CONDITIONS OF EMPLOYMENT

1. Union Policies
2. Human Resource Policies
3. Corporation Policies
4. Department Policies